Privacy Policy

Hamilton Buchanan (Pty) Ltd T/A (959) is committed to protecting the privacy and security of our employee and client’s personal data. This privacy policy describes how we collect and use personal data in accordance with the General Data Protection Regulation ((EU) 2016/679) (GDPR).

This Privacy Policy ensures Hamilton Buchanan (Pty) Ltd to:

  • Comply with relevant data protection legislation and all other applicable laws;
  • Be open and transparent about how we use your personal data;
  • Only collect personal data that may be required;
  • Make sure you can access and exercise your other rights under relevant data protection legislation;
  • Protect your personal data and keep it secure;
  • Train our staff on the importance of privacy and making them aware of the correct processes to follow in relation to privacy and the handling of personal data.
  • We will comply with data protection law and principles, which means that your data will be used lawfully, fairly and in a transparent way;
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
  • Relevant to the purposes we have told you about and limited only to those purposes;
  • Accurate and kept up-to-date;
  • Maintained only for as long as necessary for the purposes we require;
  • Kept securely and protected against unauthorized or unlawful processing and against loss or destruction using appropriate technical and organizational measures.

What personal data we collect

We will only collect personal data from you which we need to fulfil the requirements of the digital marketing process or via employment, either contractual or a service relationship which may exist between you and Hamilton Buchanan (Pty) Ltd.

The categories of personal data we may collect and hold about you may include but not limited to the below:

  • Personal contact details such as name, title, addresses, telephone numbers, or personal email addresses; date of birth, gender, marital status, nationality etc;
  • Third parties, such as references supplied by former employers and information from criminal records checks permitted by law.

Where applicable, your rights include, among others:

  • Be informed regarding what data is being held, and why
  • Any time access to the personal data we hold about you
  • To be able to rectify errors in the data
  • To request the erasure of the data being held

Updates to our Privacy Policy

Hamilton Buchanan (Pty) Ltd reserves the right to review, revise, amend or replace the contents of this Privacy Policy at any time in case of any legal requirements relating to personal data protection come into force.

How to contact us

If you have any questions, complaints, objections, requests to restrict processing of your personal data, or if you would like to exercise your rights as an affected person and withdraw consent to the processing of your personal data, send your request in writing to: [email protected].

POPI website disclaimer

By viewing this website you hereby acknowledge that you have read and accepted the Protection of Personal Information (POPI) disclaimer. Hamilton Buchanan (Pty) Ltd T/A (959) shall take all reasonable measures to protect personal information and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Promotion of Access to Information Act, Act 2 of 2000 (“PAIA”) and the Protection of Personal Information Act, Act 4 of 2013 (“POPI”)

The PAIA and POPI Acts are available online at

According to these definitions, personal information refers to information that relates to you specifically, such as your name, age, gender, identity number, your email address etc.

Hamilton Buchanan (Pty) Ltd collects, stores and uses your information primarily for the following purposes:

  • To provide services to clients i.e. online surveys, Google and Social Media campaigns, etc.
  • To compile non-personalised statistical information about browsing habits, click patterns and access to our website and those of our clients

Whenever you use our website, or a client website that we manage on behalf of a client, complete an application form, contact us electronically or use one of the services offered by us, we will collect your personal information. The information we maintain is stored in databases that have built-in safeguards to ensure its privacy and confidentiality. Hamilton Buchanan (Pty) Ltd accepts no liability whatsoever for any loss, damage (whether direct, indirect, special or consequential) and/or expenses of any nature whatsoever which may arise as a result of, or which may be attributed directly or indirectly from information made available on these pages or links, or actions or transaction resulting therefrom.

Updated 17th June 2021

Cookie Policy

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